General Evaluator's Check List

Sergeant-at-Arms

• Did s/he arrive early enough to prepare the meeting room and meet guests at the door?
• Was spatial arrangement (tables and chairs etc.) good enough?
• Did s/he ask guests to fill in the guest card?
• Did s/he introduce guests to officers and other members before the program began?
• Did s/he provide the president with the guest cards filled in to refer to in guest introduction?

President at business session

• Did s/he start the meeting on time?
• Did s/he introduce the guests properly?
• Did s/he ask the Secretary to read the minutes of the previous meeting?
• Were the minutes sufficiently detailed and accurate?
• Was parliamentary procedure followed in the business session?
• Were there any confusion or evident mistakes in the parliamentary procedure?
• Did the president act democratically?

Jokemaster

• Was topic not tasteless (dirty joke or woman harassment etc.)?
• Did s/he use adequate amount of time?

Table Topicmaster

• Did not s/he make too long a topic presentation as almost a speech?
• Was the topic selection good?
• Did s/he first announce the topic/question and then call upon a participant?
• Did not s/he call upon Toastmasters with heavy job such as prepared speakers and TMOD when there were no job members and light job members were available?
• Did not s/he embarrass the guest by calling upon them?
• Did s/he ask for timer's report, announce the eligibility and ask the audience to vote?

TMOD

• Did s/he announce changes in day's program, if any, at the outset?
• Any problem or flaws in the printed program?
• Were introductions of speakers adequate?
• Did s/he make a smooth bridge between one speaker to the next?
• In introducing the speaker did s/he cover the following without fail?

1. Speech project
2. Objectives of the project
3. Speech title
4. Time allotted
5. Evaluator's name

• Did s/he encourage the members to use the comment slip?
• Did not s/he forget to ask for timer's report for eligibility announcement toward the end of the prepared speech session?
• Was award presentation adequate and dramatic?

Individual Evaluator

• Did not s/he sound authoritative?
• Did not s/he use harsh words to hurt the feeling of the speaker?
• Did not s/he tried to cover too much ground and lost focus?
• Wasn't the evaluation just a white-wash?
• Did s/he give constructive suggestions for improvement?
• Did s/he refer to the manual in making his/her feedback?

Ah-Um counter (as the presenter of Word of the Day)

• Was the selection of WOD good and sensible?
• Did s/he count WOD and Ah-Um correctly?

Timer

• Was the explanation of timer's role adequate, not dragging out?
• Did s/he keep the flags posted visibly enough from the speaker?

General

• Did people stand up before they speak in the business session?
• Did people address the President, TMOD and GE properly in the beginning of their speech?
• Did not they make a small conference or make noise during the program, especially during somebody's speech?
• Did not people leave the lectern area unattended?

Overall evaluation

• What is your overall impression/feeling about today's meeting?